Microsoft Office apps like Word, Excel, or PowerPoint can export documents to PDF files. In contrast, no such option exists to save email as PDF from Outlook.
One workaround is to use third-party PDF virtual drivers to print and save email as PDF from Outlook. However, it involves multiple steps and can be an overhead when printing many emails to PDFs. Besides, you don’t have much control over the output. For instance, it can’t combine multiple emails and attachments to produce one long PDF file.
Another workaround is using Adobe Acrobat plug-in, to save email as PDF from Outlook. But you will need to purchase or subscribe to the whole Acrobat software eco-system. In other words, an expensive investment for many users.
Email to PDF add-in brings the much needed ‘Save As PDF’ production feature to Microsoft Outlook.
Once installed, you can save email as PDF from Outlook, by simply selecting it and hitting the Export button. Furthermore, it can export attachments to their separate PDF files or combine all to one long PDF file. In the latter option, it would automatically add table of contents that lets you jump from one email or attachment to another quickly.
In particular, you can automate the add-in to save email as PDF from Outlook folder or Inbox. Truly, an excellent way of archiving or book keeping emails as part of company’s email retention policy. By and large, saving your Outlook emails and attachments as PDF files make them easier to view, search, print, store and share.
Merge Email & Attachments
Combine Email and attachments like Office docs and Images with or without table of content to one PDF file.
Bulk Conversion
Convert multiple emails and attachments to PDF at once or merge them into one PDF.
Text Recognition (OCR)
Make your converted PDF files searchable and selectable.
PDF/A
Generate PDFs of your emails and attachments suitable for long-term storage.