Email to PDF for Outlook is available for a free 30-days trial. This initial trial period allows you to evaluate the software. If you then choose to purchase, you can continue using the program without making any changes to your setup or data. The trial downloads are full-featured product versions.
Please input your name and email address below to continue with the download.
Release Date: 12th March 2020
Email to PDF add-in is available right inside your Outlook and can be easily deployed through an installer across the entire organization.
|Windows Version|| Windows 10, Windows 8.1, Windows 8, Windows 7, Windows Vista (both 32bit and 64bit are supported) and all server based Windows 2008 R2 and above|
NOTE: Windows XP is not supported.
Microsoft Outlook 2007, 2010, 2013, 2016 and 2019 (both 32 bit and 64 bit are supported). Earlier versions such as Outlook 2003, XP should work, but they are not actively supported. The application operates directly inside the Microsoft Outlook. Outlook Express is not supported.
For Outlook 2007, Service Pack 3.
Microsoft Word/Excel/PowerPoint 2007 or higher installed.
NOTE: If you are using Office 2007, you need to install the ‘Microsoft Save as PDF or XPS Add-in‘ for 2007 Microsoft Office programs installed. You can download it for free here.
|Microsoft .NET Framework|
The .NET framework 4.5 or higher must be installed and activated on your system before you can install and use AssistMyTeam Software. In newer windows, such as Windows 10, 8.1 and 8, .Net framework 4.5 is available as part of the OS, and is installed by default. For Windows 7 and Vista, you need to download the .NET framework 4.5 redistributable from Microsoft website and install it manually. .NET Framework 4.5 is not supported (cannot be installed) on Windows XP.
For server based windows, .NET framework 4.5 is installed part of Windows Server 2012 and higher versions. If you are using older versions such as Windows Server 2008 R2, you would need to download and install the 4.5 framework.
NOTE that, even if you have older versions of .NET Framework 2 or 3.5, you still need to enable or install .NET Framework 4.5 on your system for our product to work. Multiple versions of the .NET Framework can be loaded on a single computer at the same time. This means that you do not have to uninstall previous versions of. NET frameworks in order to install a later version.
NOTE: A PDF version of this installation guide is available for download here.
It typically takes not more a minute to perform the install and configuration. With this guide, you would be able to quickly and easily install and configure Email to PDF addin in your Outlook.
For ‘Per User Installation’ (ideal for standalone single user/workstation)
EmailToPDFSetup.zip (for Outlook 2007, 2010, 2013, 2016, 2019)
For ‘Per Machine Installation’ (ideal for installing on Citrix and Terminal Servers)
EmailToPDFSetup_Citrix.zip (for Outlook 2007, 2010, 2013, 2016, 2019)
NOTE: Citrix setups are available only to Enterprise License holders
The downloaded zip file contains the setup.exe and other supporting documents. Extract these file contents to a file folder.
NOTE: Per User Installation and Per Machine Installation
In Per User Installation, the install is performed 100% on the local system and nothing is installed on your Exchange or Windows Server. Further, this install is intended to serve only the current logged on user of the system/workstation and will be installed under the user’s application data folder (instead of Programs Files folder) and no elevated permission is required (This is known as per user installation). So, there won’t be a prompt from UAC to allow this install unless you change the install directory to say, Programs Files which will warrant an elevated permission/UAC prompt. If the same system is used by multiple users, each one needs to install the add-in on their profile with the default installation folder location.
Per Machine Installation: If you have the need to have a single install that serves all users of the system (i.e., per machine installation, which technically means the files will be installed under Program files folder and the add-in will be registered under HKEY_LOCAL_MACHINE registry hive rather than HKEY_CURRENT_USER), request the Citrix/Terminal Server version of the setups from us to perform a per machine installation.
Step 1. Run the EmailToPDFSetup.exe to start the installation. Click ‘Next‘ to Continue. If Outlook 2007 or later is not installed, the setup wizard will not be able to proceed. Please also ensure Outlook is shutdown (if already running or active in the task manager) as the setup has to install an Outlook add-in.
Step 2. Select the appropriate destination folder where the application files will be installed. If you change the default folder path, please make sure you have appropriate permission. (Note: by default, it will be installed under your application data folder)
Step 3. Click ‘Next’ to continue with the files extraction. It just takes a few minutes to complete the whole copying process.
Step 4. Click ‘Finish’. This ends the files installation process in your system.
Now start Microsoft Outlook. If the Email to PDF add-in installation was successful, you will see a toolbar or ribbon with the title ‘Email to PDF’ in Outlook.
To configure the output settings for PDF from emails and attachments, click the ‘Output Settings’ button. Within the Output Settings, you will find options to tweak and customize the default file naming scheme, specify the PDF output behavior, choose single or multiple PDF merge options, modify the page setup, paper size, layout etc.
For more on configuring settings, refer to the links below:
For more references and help, refer to the PDF Help Manual, which can be invoke from Email to PDF Toolbar or ribbon > Help > Help Topics.
You can also download the full PDF help manual directly from this link:
Detail information on upgrading your old installation of ‘Email to PDF’ add-in with new version and update.
Upgrade Steps to Version 11.0 (from version 4.X, 5.X, 6.X, 7.X, 8.X, 9.X, 10.X)
Download the latest setups to your system.
Extract the contents of the zip file to a file folder in your system.
Uninstall the previous/older ‘Email to PDF for Outlook’ or ‘Document Exporter for Outlook’ from your system. You can do that from Control panel -> ‘Add or Remove programs‘ (in Windows XP) or ‘Programs and Features‘ (in Windows Vista and Windows 7, 8 or 8.1, 10), then choose “Email to PDF for Outlook” or “Document Exporter for Outlook” and click the remove button.
Run the newly downloaded ”EmailToPDFSetup.exe’ file to install version 11.0 of Email to PDF for Outlook.
- NEW FEATURE: Added feature to save email and its attachments to a PDF Portfolio, where the attachments are embedded as their original types/formats in the PDF document as attachments. For more on PDF Portfolio, refer to HERE.
- NEW FEATURE: Added feature to combine multiple emails into a PDF Portfolio where each email is converted to PDF document and embedded and assembled into the parent PDF Portfolio. Attachments of the emails are available in their native formats in their corresponding PDF document.
- NEW FEATURE: Automatically convert newly added attachment as PDF attachment when composing new email.
- NEW FEATURE: Append attachments in their original types/formats from selected emails to an existing PDF document.
- NEW FEATURE: Append emails as MSG files to an existing PDF document.
- NEW FEATURE: Added option to rearrange the order/sequence of the emails when combining them into one PDF file.
- NEW FEATURE: Added feature to convert an Outlook folder to PDF documents. When you right-click any Outlook folder, you will find a new entry ‘Save as PDF’ with sub options to save email to separate PDFs or to combine all to one PDF file.
NOTE: Users with valid support contract (e.g., those who had purchased a license in the past 2 years) can upgrade to the all new version for free. However, we do advise that you check the validity of your support contract of your existing license HERE, for eligibility to free upgrade.
- NEW FEATURE: Added option to add email body content to each PDF version of the attachment that is outputted individually. (under Outlook > Email to PDF toolbar > Output Settings > Attachments to PDF tab > Add Email message body to each PDF attachment file)NOTE: This works only when you export the email and attachments to individual PDF file.
- FIXED : When exporting digitally signed emails to PDF, there are certain special characters or symbols in place of normal alphabets. Moreover, you are prompted or warned by Outlook that the encrypted message is changed. This is fixed in this update.
- FIXED: You may experience that PDF attachments that contain any annotations, comments or drawings are not retained in merged PDF file. This is fixed in this update/release
- FIXED : When merging email and attachments to one PDF file, the placement of the attachments in the one PDF file does not resemble or follow the sequence of the attachments as in the email. This is fixed in this update/release.
- NEW FEATURE: Added option to delete those Outlook mail items that were auto-processed to PDF (from a monitored Inbox). This option ‘Delete Outlook items that were auto-processed to PDF‘ is available under Outlook > Email to PDF toolbar > Output Settings > File Naming & Automation tab. The deleted mail items will then be available in the default ‘Deleted Folders’ of the particular mailbox.
- NEW FEATURE: Added 10 more ONLY Date formats under the drop down box of ‘Date Format to use on output file‘ (in Outlook > Email to PDF toolbar > Output Settings > File Naming & Automation tab)
- FIXED: Improved and tweaked memory management when processing multiple emails (a large number of them) to PDF in batch mode, resulting in better performance of your system.
- FIXED: The following errors had been fixed
Email to PDF for Outlook: 10.0.110.0 In Outlook version: 15 At Line: 230 In Function: DocumentMerger.Main Source: Exception Number: 13 Exception Description: Conversion from string "XXXXX" to type 'Boolean' is not valid. OS:6.2.9200.0 (Win32NT)Email to PDF for Outlook: 10.0.109.0
In Outlook version: 16 At Line: 370 In Function: mMain.ProcessItemToDocument Source: Exception Number: 57 Exception Description: The process cannot access the file 'C:\Mail\PDF\00010101-000000.pdf' because it is being used by another process. OS:6.3.9600.0 (Win32NT) Module Version: 10.0.109.0
- NEW FEATURE: Added support for watermarking PDF output with your own company name or logo.
- NEW FEATURE: Added support for securing your PDF output with a password
- NEW FEATURE: Added support for re-ordering the sequence of the attachments in the merged PDF file
- NEW FEATURE: Added bookmark support in PDF output for easy navigating and reference of emails and attachments in the PDF document.
- NEW FEATURE: Added support for embedding page number to the PDF output.
- NEW FEATURE: Added support for adding your footer information in each of the PDF pages (such as your company name or copyrighted warning).
- FIXED: Hidden inline attachments such as your company logo or twitter or facebook icon might appear in separate individual PDF page. With this update, these inline images are filtered out in the PDF output to produce accurate PDF representation of your email.
- ADDED: Added support for Microsoft Outlook 2019.
- FIXED: If you have a Microsoft Word document (doc, docx) as attachments in the emails, the PDF output might cut-off the word document content. This happens if the layout size of the word document (in the attachment) is different than one specified in the PDF add-in output settings in Outlook. This issue is fixed, with the add-in retaining the original layout size of the Word attachment in its portion in the PDF output.
- FIXED: The When you try to register the add-in with your license key, you get the following error message.
- FIXED: The add-in fails to carry over the completed data from form fields of the native PDF attachment to the merged PDF output. This has been fixed now.
- ADDED: Under Output Settings > Attachments to PDF tab, a new option ‘Ignore Password prompt on PDF attachments‘ is added. Enabling this will force the add-in to ignore password protected PDF attachments (if any in the email) from being included in the PDF export.
- ADDED: Under Output Settings > Automation tab, a new option ‘Open output folder after PDF export’ is added. Enabling this will allow the add-in to automatically open the output folder/directory to which the PDF files were exported from the emails/attachments (in Windows Explorer).
- ADDED: Under Output Settings > Automation tab, a new option ‘View the PDF Output file’ is added. Enabling this will allow the add-in to automatically open the PDF file that was just exported from the email/attachments with the associated PDF viewer (e.g., Adobe Acrobat Reader or Foxit Reader) that is installed in your system.
- ADDED: Under Automation workflow, a 3rd naming scheme is added.
- FIXED: The following errors had been fixed
Email to PDF for Outlook: 18.104.22.168 In Outlook version: 14 At Line: 110 In Function: FileToPDFMain.RenameOutputTmpToPdf Source: Exception Number: 13 Exception Description: Conversion from string "" to type 'Long' is not valid. OS:6.2.9200.0 (Win32NT)
- FIXED: A bug in Output Settings > File Naming tab, whereby the last two components of the naming convention are resetting to default every few hours (e.g. not the entire naming convention is saving).
- FIXED: Another related issue is the Batch Export. The second separator and 3rd part of the name settings are never saved. You have to define them every time we batch export.
- FIXED: The following errors had been fixed
Email to PDF for Outlook: 22.214.171.124 In Outlook version: 15 At Line: 250 In Function: FileToPDFMerger.MergePdfFiles Source: Exception Number: 57 Exception Description: The process cannot access the file 'X:\XXXX' because it is being used by another process. OS:6.1.7601.65536 (Win32NT)Email to PDF for Outlook: 126.96.36.199
In Outlook version: 16 At Line: 100 In Function: FileToPDFMain.RenameOutputTmpToPdf Source: Exception Number: 5 Exception Description: The specified path, file name, or both are too long. The fully qualified file name must be less than 260 characters, and the directory name must be less than 248 characters. OS:6.2.9200.0 (Win32NT)
Email to PDF for Outlook: 188.8.131.52 In Outlook version: 16 At Line: 100 In Function: FileToPDFMain.RenameOutputTmpToPdf Source: Exception Number: 53 Exception Description: Could not find file 'X:\XXXXX\XXXXX.pdf.tmp'. OS:6.2.9200.0 (Win32NT)
Email to PDF for Outlook: 184.108.40.206 In Outlook version: 14 At Line: 60 In Function: Main.ExportSelectedItemsSingleMode Source: Exception Number: -832438263 Exception Description: The Explorer has been closed and can not be used for more operations. Check your code and restart Outlook. OS:6.1.7601.65536 (Win32NT) Module Version: 220.127.116.11
Email to PDF for Outlook: 18.104.22.168 In Outlook version: 16 At Line: 150 In Function: mPipes.AttachPDFsToMail Source: Exception Number: -2147467259 Exception Description: Outlook can't do this because a dialog box is open. Please close it and try again. OS:6.1.7601.65536 (Win32NT) Module Version: 22.214.171.124
- NEW FEATURE: Added New Option ‘Hide pop-up confirmation messsage‘ under Outlook > Issue Tracker toolbar > Output Options > Others tab. When enabled, any pop-up confirmation message from the add-in will be hidden.
- FIXED: Error when exporting an email that contains multipage TIFF attachment to PDF
Email to PDF for Outlook: 126.96.36.199 In Outlook version: 16 At Line: 340 In Function: FileToPDFManipulation.ConvertMultipageTifftoPdf Source: Exception Number: 91 Exception Description: Object reference not set to an instance of an object. OS:6.1.7601.65536 (Win32NT)
- FIXED: Error when exporting to an non-deliveable report (NDR) item to PDFEmail to PDF for Outlook: 188.8.131.52
In Outlook version: 16 At Line: 30 In Function: CaseData.GetOutlookValueFromObjectModel Source: Exception Number: 438 Exception Description: Public member 'SenderName' on type 'ReportItem' not found. OS:6.3.9600.0 (Win32NT) Module Version: 184.108.40.206
Email to PDF for Outlook: 220.127.116.11 In Outlook version: 16 At Line: 270 In Function: FileModule.GetTruncatedFullFilePath Source: Exception Number: 5 Exception Description: Argument 'Length' must be greater or equal to zero. OS:6.2.9200.0 (Win32NT)
- FIXED: Error when exporting to PDF – The specified path, file name, or both are too long. The fully qualified file name must be less than 260 characters, and the directory name must be less than 248 characters.
- FIXED: Error when exporting to PDF – Could not find file ‘C:\Users\USERNAME\SOME LONG FILE NAME.pdf.tmp’.
- ADDED: Added feature to exclude certain attachment extensions from being processed and included to the PDF output.
From the Email to PDF toolbar in your Inbox, click ‘Output Settings’ button. And just add the extensions that you want to exclude in the ‘Exempted Extensions’ tab of the Output Settings panel.
- ADDED: Added support for the new attachment file formats. Now, Email to PDF add-in supports more than 120+ file types (in attachments) for direct PDF conversion.
- ADDED: Added ‘Use original Size for images files’ option under Output Settings > Attachments to PDF tab. If this option is enabled, image attachments will not be resized, instead, the add-in will try to use the full size (as permissible by the page layout) when converting to PDF.
- FIX: When exporting multiple emails and their attachments to PDF using the Export As > Adobe Portable > Merge all attachments to a single PDF, or Append all attachments to the email PDF menu options, the result PDF files are not merged. Instead, it outputs to individual PDF file. This has been fixed in this version.
- FIX: When exporting multiple emails to PDF, you might encounter in the output PDF, the same attachments of an email are added to other emails (that were without attachments). This has been fixed in this version.
- FIX: Some users may find that the progress dialog box seems to freeze during PDF export.
- ADDED: Added ‘Show context menu on top‘ option under Output Settings > User Interface tab, so that you can set preference for the placement of the context menu in topmost or bottom position.
- FIX: Previous versions setups were flagged for infection with malware/virus with certain Anti-Virus vendors. Now fixed. You can make a virus scan at https://virustotal.com/
- Supports conversion of compressed ZIP, MSG and EML attachments to PDF.
- Also supports converting files from inner zip/MSG/EML attachment located within another ZIP/MSG/EML attachments to PDF.
- Supports the following languages – English, Chinese (Traditional), Danish, Dutch, Finnish, French, German, Greek, Italian, Japanese, Korean, Malay, Portuguese, Spanish, Swedish, Turkish.
- Added support for multi-page TIFF in the generated PDF, DOCX, XPS documents.
- Requires .NET Framework 4.5. check .NET requirement page for more information.
- Added support for automatic conversion to PDF of the following image/attachment formats:
bmp, cut, dcx, dds, ico, gif, jpg, jpeg, lbm, lif, mdl, pcd, pcx, pic, png, pnm, psd, psp, sgi, raw, tga, tif, tiff, act, pal, wal.
- Added support for pop-up message notifications.
- Fixes the error when one or more of the PDF attachment files are encrypted or password protected when generating a merged PDF file from emails/attachments.ERROR: “pdfReader not opened with owner password”
- Fixed the bug where the document Exporter toolbar does not show up when opening a recurring meeting item in Outlook.
- Added support for Outlook 2016 (32-bit and 64-bit).
- Added support for choosing the date format when outputting the file name.
- Added support for Outlook 2013.
- Added support for 64bit Outlook 2010.
- Output file naming now possible with 3 Metadata fields (previously it was just 2)
- Enhanced UI for Outlook 2010
- Added support for converting multipage TIFF attachment to multiple PDF file
- New option to toggle display of caption of the attachment file in the PDF
- Automatic embedding of PDF version of attachments back into the original email item for easy preview in iPhone, iPad and other tablet devices.
- PDF optimization options – ‘optimize for quality’ and ‘optimize for publishing’.
- Dynamic file naming with metadata information extracted from the Outlook item, and pre-filling it to the ‘Save As’ dialog box.
- Improved automatic generation of PDF/XPS documents from monitored folders/mailboxes.
- Support image formats as such as BMP, GIF, JPG, PNG, TIFF, PSD, PCX.
- Output attachments to PDF files, either to individual PDFs, or to a single merged PDF.
- Append the selected Outlook items to an existing PDF file
- Real-time monitoring and automatic export of incoming emails/new items of an Outlook folder or mailbox to a user specified document format (only available for Enterprise license)
- Optionally, maintain a single PDF file on automatic export, on which, every new Outlook item received or added (in the Outlook folder or mailbox) will be appending over this single PDF file, just like an e-book (only available for Enterprise license)