Combine multiple emails into one PDF with attachments

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Be it for archiving or presentation purposes, you can combine and merge multiple emails into one PDF file with attachments in Outlook. Email to PDF add-in automatically converts attachments to PDF before inserting all of them into one PDF file. Above all, it supports more than 120+ different attachment file types and formats for conversion to PDF.

Steps to combine and merge multiple emails into one PDF file:

1. In Outlook Explorer window, select the emails from your Inbox or folder. And from the ‘Export As’ menu in Email to PDF ribbon, select ‘Merge to a single Adobe Portable document (*.pdf)’.

Generating a merged single PDF file from multiple emails

2. You will be prompted with a ‘Save As’ dialog box. Select the target folder and enter the name of the PDF file that will created eventually.

You will be prompted to specify a filename and the folder location to save the document.

3. Click ‘Save‘.

4. A progress dialog box might appear at the extreme right corner of your screen with the status of the processing. Finally, when it is finished, the PDF output file (with attachments, if any) is saved in the target folder.

Table of Contents and Bookmarks

If you open the resultant PDF file, notice that the add-in automatically adds bookmarks, page number and even custom footer information such as your company name in the PDF structure tree. Moreover, you will see a hierarchical bookmark list in the form of a table of contents. Notably, each bookmark points to the first page of the emails and attachments. Obviously, this makes navigation to the individual email and attachment easier in the resultant PDF file.

NOTE: If the attachment is a composite file (i.e., files within a file) such as a ZIP or MSG or EML file, the PDF add-in automatically scan and include these intrinsic files into one long PDF document. As a matter of fact, it will recursively scan upto 3 levels on a composite attachment file (such as zip, MSG or EML file).

PDF is short form of Portable Document Format. For more on PDF format, read here.