Can the Outlook subfolders be included into the export?
Yes, to include Outlook subfolders into the export you need to select some options under settings. Steps:
1. Go to Database Exporter > settings and enable ‘When exporting to database, include all items from subfolders’. Enable this option to include items in subfolders of any number of levels.
For example, below, the current folder is ‘My Company’. When exporting this to database, if you had checked this option, the contents of the subfolders such as ‘Bookings’, ‘Cases’, ‘Ongoing’, ‘Customers’ etc, will also be exported to the same database.
2. Choose an option from Export Options
Export all data from all subfolders to a single table
Using this option, export all the items in the current folder, as well as those in subfolders in the same/single table. Any fields that you had chosen for the current folder will be applied to all the items in the subfolders as well.
Export data of each subfolder to separate table in same database
Another option is to export items in each of the subfolder to a separate table. This gives more flexibility in configuring the field options of the subfolders to be exported. For example, you will have three subfolders field options:
a. Retain the same fields selection as that of the root folder.
With this option you can set the same chosen fields as that of the root folder
b. Use the default form for that folder.
With this option you can use the default form for that subfolder
c. Use the first item available to probe for available
This option comes handy if you have user defined fields available on the folder or the item level.
You will notice each Outlook folder is exported to a table in the database and subfolder is exported to a different table having the name [Parent Name]\[Subfolder]\[subfolder]