MSG and EML files are essentially emails in file form, created or saved from Microsoft Outlook or Outlook Express and may contain attachments, one or more email fields, message body, or contact information, appointment details, and one or more task descriptions. You can generate an MSG file by simply dragging and dropping a message, appointment, contact, or task item to a folder in Windows Explorer. Typically, many organizations make use of MSG and EML files for archival or as part of their email-retention policy. However, the PDF format is fast becoming the new standard for the long-term archiving of business documents and e-mails.
Convert MSG files to PDFs
The little File to PDF Converter tool is just the app that you need to convert any number of your email MSG or EML files to PDF documents – from the comfort of your Windows Explorer. You don’t even need to open the MSG or EML files in Microsoft Outlook.
To quickly convert a MSG or EML file to PDF, simply right-click that file in your Windows Explorer, and click ‘Instant <filename>.pdf‘ menu.
By default, the app will automatically convert the attachments (if any) to their own PDF files, apart from the email itself. So effectively, you will have one PDF for the email and as many PDF files for that many number of attachments in that email. However, you can change this preference (in Settings) to combine all attachments (if any) and the email itself to a single One PDF file.
When attachments are combined to single one pdf file
When attachments are outputted to their own PDF files
The preview of a MSG file (e.g., Product Launch Details.msg as in the screenshot above) with 3 different attachment files – Word, PowerPoint, Zip file containing multiple child files within.
Combine multiple MSG files to a single one PDF file
Finally, you can also combine multiple MSG files to a single one PDF file. You do that by selecting the MSG files from Windows Explorer and right-clicking and pressing ‘Combine to One PDF’ option.
And what you get is a one PDF file containing those emails in the sequence you have selected – all converted (including attachments) to PDF format themselves. Table of Contents or bookmarks are also automatically added to the final one PDF file for easy reference of individual attachment. As of this writing, more than 120 types of attachment, including compressed ZIP file (which contains child files within) were supported for seamless conversion to PDF without external dependencies.
You will notice that if the attachment is a composite file (i.e., files within a file) such as a ZIP or MSG or EML file, the PDF converter automatically scan and include these intrinsic files into the final merged PDF document. The PDF converter can will recursively scan upto 3 levels on a composite attachment file (such as zip, MSG or EML file). The Cnverter also automatically adds bookmarks, page number and even custom footer information such as your company name in the PDF structure tree for easy navigation to the individual email and their attachments in the PDF document.
Seamlessly integrated within your Windows Explorer Shell and with minimum, uncomplicated interfaces, the File to PDF software makes it much easier and simpler to produce secure PDF documents from all kind of files including MSG, EML email documents or folders instantly. For more on how this little app can solve a lot of your of PDF needs, refer to the official product page.
If you have any questions on this Save As PDF tool, please leave a comment below.