Convert and combine multiple SharePoint list items to one single PDF
In order to combine multiple list items of a SharePoint List along with their attachments, to one single PDF file, select or check the corresponding boxes of the list items of interest from the items view UI as shown below. And then simply, right-click the chosen items to display the context menu. And click ‘Export Selected Items as PDF‘ or ‘Export Selected Items as PDF‘.
And from the dialog box, choose ‘Combine all items into one PDF file‘ from the ‘Choose PDF export option’ drop-down control.
In this option, all the list items of the selected SharePoint list will be combined and merged to one PDF file. And the generated PDF will bear the name of the SharePoint List, followed by the list item IDs, separated by comma, by default. As an illustration, if the name of the SharePoint List is ‘Issues’, the resultant PDF file will be named as ‘Issues – #1, #3, #5, #7.pdf’ where the selected 4 list items IDs are 1, 3, 5 and 7. You can of course, customize this name of the PDF.
Optionally, you can configure how the attachments of the list items will appear in the one PDF file. There are four possibilities
- Ignore and don’t include the attachments, if any, from the list items
- Merge each attachment as PDF pages with the single one PDF of the list items.
- Extract the attachments to their original format as separate files in the same folder as that of the PDF of the list items.
- Lastly, each attachment can be embedded in their original format in the combined PDF file of the list items.
For our purpose, we will choose the 2nd option ‘Append attachments as PDF pages‘. And this is how a single one PDF file, generated by combining multiple list items and attachments of a particular SharePoint list, looks like in PDF Reader software.
