Convert SharePoint List to PDF
At times, what you may need is only to convert all the list items of a particular SharePoint list to PDF files, or combine all of the list items of the SharePoint list to one single PDF file. With the SharePoint to PDF Converter app, you can perform the PDF conversion by clicking the particular List from the SharePoint site tree-view. This will show you all the list items in the View container on the right side.
Now, all you have to do is click ‘Export SharePoint List as PDF‘ button located on the extreme right corner of the view control. From the save dialog box, you have multiple options for PDF conversions of the list items and their attachments.
Option 1: Convert each List item to own PDF file
By default, each list item in the selected SharePoint list will be converted to their own PDF file, without their attachments. If you want the attachments to be part of the exported PDF file, you can choose one of the following options:
- Convert each attachment to its own PDF file.
- Extract each attachment to disk in its original format as a separate file.
- Embed the attachment in its original format within the PDF file of the list item.
- Combine all attachments into one PDF file, separated from the PDF file of the list item.
- Combine all the attachments along with the list item as pages to be one long, continuous PDF file.
Option 2: Combine all List Items into one PDF file
In this option, all the list items of the selected SharePoint list will be combined and merged to one PDF file. And the generated PDF will bear the name of the SharePoint List, by default. As an illustration, if the name of the SharePoint List is ‘Samples’, the resultant PDF file will be named as ‘Samples.pdf’. You can of course, customize the name of the PDF from the dialog box below.
Optionally, you can configure how the attachments of the list items will appear in the one PDF file.
- In the first option, each attachment can be embedded in their original format in the PDF.
- In the second option, merge each attachment as PDF pages with the PDF of the list item.
- In the third option, extract the attachments to their original format as separate files in your disk.
And this is how a single one PDF file, generated by combining all the list items and attachments of a particular SharePoint list, looks like in PDF Reader software.
Don’t forget to watch the video demonstration below on how to convert and export all the items of a SharePoint list to PDF files directly to your computer.