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Team
TimeSheet Client UI in
Outlook |
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| Microsoft Outlook explorer view of
the Calendar folder, with appointments color
coded with corresponding project
color codes. |
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| Microsoft Outlook inspector view of
an appointment tagged with project
and other custom fields |
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| A Team TimeSheet specific
Outlook view that group appointments
by the reported status - Yes or
None. Notice that reported
appointments have a unique 'Report
ID'. |
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| A Team TimeSheet specific
Outlook view that group task items
by project and further sub-grouped
by activity value forming a hierarchical
representation tree. |
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| The Team TimeSheet client
settings menu in the backstage
view of Outlook 2010. In Outlook
2007 and 2003, this menu is directly
available next to the help menu in
the Outlook explorer window. |
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| The Projects/Activities list
configuration tool allows individual
member to see and check all the
deployed projects and other custom
fields. Member can choose which
projects or activities to work on.
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| The general settings of the
Team TimeSheet client tool allows
individual member to customize how
he/she interacts with Outlook and
possibly automate certain process
such as auto-sync of projects list
from the database. |
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| The reporting settings of the
Team TimeSheet client tool allows
individual member to customize how
he/she reports timesheets and
project deliverables from Outlook to
the database. |
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Team
TimeSheet Manager UI
in Outlook |
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| The Team TimeSheet manager
settings menu in the backstage view
of the Outlook 2010. Here the
administrator has access to all the
project settings and new additions
and changes are deployed to all
members instantly. |
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| In Outlook 2003/2007, the
Team TimeSheet manager menu
appears in the Outlook explorer
window just after the help menu. |
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| The database settings panel
allows administrator to create a new
project database, or link an
existing database to the Team TimeSheet Manager tool in Outlook.
Both MS Access and SQL Server
databases are supported.
Found under
Team TimeSheet Manager > Database
Settings |
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| The team members list panel
allows administrator to add, change
or remove members who will work on
projects and report to the database.
New members can be imported from the
Global Address list or local address
book in Outlook.
Found under
Team TimeSheet Manager > Team
Members |
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| The Projects list panel allows
the administrator to add projects
and their related data such as
manager, hourly rate, project start
and end date, project code and
Outlook color code.
Found under
Team TimeSheet Manager > Projects
list |
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| The Activity list panel allows
the administrator to add project
activities or tasks. You can assign
a coordinator of the activity, due date
and rate for each activity.
Found
under Team TimeSheet Manager >
Activities list |
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| One of the four custom fields
that takes a drop down list. In
Outlook, custom fields that are
enabled for data collection for
reporting, would show up in ‘Custom
Fields’ toolbar or ribbon in the
Outlook explorer or inspector
window.
Found under
Team TimeSheet
Manager > Custom list
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| The administrator has the
provision to deploy, customize the
titles, set mandatory fields etc of
the project, activity and custom fields
to suit their line of business and
logic. The changes in the titles
here are reflected to the Team
Timesheet Client tool i.e., in the
Outlook toolbars and ribbons.
Found
under
Team TimeSheet Manager >
Fields Options |
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| In this panel, the administrator
can control what particular subset
of features and options are
available to the team members. Each
member can also be granted
administrative rights to add new
projects, activities and run summary and OLAP reports on the project
database.
Found under
Team TimeSheet
Manager > Access Control |
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| The template manager allows
administrator to customize the email
HTML templates used for automated
and manual notifications to members,
managers etc. There is a WYSIWYG
editor to help in formatting the
contents. You can embed a whole lot
of placeholder variables to make an
interactive notification.
Found
under
Team TimeSheet Manager >
Template Manager |
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| Notification options allow the
administrator to enable specific
automated email notifications and
alerts that get triggered on
different events of timesheet
tracking and management.
Found under
Team TimeSheet Manager >
Notification Options |
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| With the reporting options,
administrators can control and
streamline how all members report
project deliverables from the
Outlook client to the project data
repository.
Found under
Team TimeSheet
Manager > Reporting Options |
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| The audit options allows
administrator if to enable approval
management module and what all audit
features will be available. If
auditing is not enabled, timesheets
and other project deliverables are
automatically approved upon
submission. By default, auditing is
disabled.
Found under
Team TimeSheet
Manager > Audit Options |
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| With Advanced Options,
administrator can set how the
expense cost and billing are
calculated, and can also deploy
timeline of project start, due or
finish date to Outlook items used
for recording time and deliverables
for project management.
Found under
Team TimeSheet Manager >
Advanced Options |
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| With this feature, when a new
updated version of Team TimeSheet
is available, administrator can
perform upgrade of the Team
TimeSheet Client tool on each
member’s system automatically. If
enabled, it checks for new version
availability at Outlook startup.
Found under
Team TimeSheet
Manager > Upgrade Options |
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Team
TimeSheet tools
for Administrators/Managers |
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| With this auditing tool,
supervisors and managers review
submitted timesheets and other
project deliverables and make
amendment to project, activity or cost
and can approve or decline the
reported data.
Found under
Team TimeSheet Manager > Audit
Manager |
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Export to Excel Spreadsheet file
Export as XML data file
Export to TEXT file
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| Summary Reports tool allows
administrator and managers to keep
track of the development of the team
on active projects – which
project was being worked, who had
reported etc. It can generate
summarized reports on submitted data
based on different time interval
such as today, this week, this
month, last month etc.
Reports can
be saved as a web page or printed
with the WYSIWYG editor
for sharing and easy distribution.
Statistical reports can also
exported to Excel spreadsheet, text,
XML etc.
Found under
Team TimeSheet
Manager > TimeSheet Summary Reports |
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| The OLAP Grid view of the
statistical tool is comprised of a
multi-dimensional table with
expandable nodes. These nodes group
and display data according to the
hierarchies used to define the
measures and dimensions upon which
the underlying data has been
organized. Supports export of data to Excel,
PDF, JPG, GIF, HTM, XML, TXT etc.
Found under
Team
TimeSheet Manager > TimeSheet OLAP Statistics
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| The OLAP Chart view of the
statistical tool allows representing
submitted project data graphically.
This gives administrator and
managers a unique opportunity to
analyze reported data visually,
dealing with charts rather than
numbers, which is much easier to
perceive. Supports export of data to
Excel, PDF, JPG, GIF, HTM, XML, TXT
etc.
Found under
Team
TimeSheet Manager > TimeSheet OLAP Statistics
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With the Search TimeSheets
utility, administrators and managers
can run queries on the submitted
reports. Many filters are available
such as search by keywords, member,
project, and task or by date range.
Reported data can be deleted or
printed from this utility.
Found
under
Team TimeSheet Manager >
Search TimeSheet Data |
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