An add-in for Microsoft®
Outlook® that makes it very easy and effortless for
workgroup users to publish their mails, appointments, tasks
or contacts from Outlook to Microsoft® SharePoint®.
Team Publisher provides an
easy way for workgroup users to bring Outlook
contents to SharePoint. It is just a click way to
publish mails, appointments, tasks, journals or
contacts from Outlook
and share with other
users in SharePoint, providing a seamless user
experience. To be even more productive, individual
user can set Team Publisher to monitor their mail
folders for incoming mails, and synchronize and
publish to a SharePoint list automatically as the
mails arrive.
This linkage and data adaptation from
Outlook to SharePoint for the entire team provides a unique solution for
a convenient and controlled email and content
management in the organizations.
Highlights:
Seamless integration with Microsoft Outlook1
and SharePoint2
Support publishing of pre-defined Outlook
fields,custom
fields defined for that folder,
as well as notes (Plain or HTML
Body).
Define and map
as many SharePoint lists common to all
Outlook folders, or specific to each
Outlook folder.
Choose any customized form
defined for that Outlook folder
Centralized administration,
configuration and
deployment of SharePoint lists and
field mappings
for all workgroup users.
Supports
POP, IMAP, Exchange
mailbox and Public folders
Publish the
whole contents of the
Outlook folder to a SharePoint list
in a single click
Publish all kind of Outlook items –
mails, posts, appointments,
tasks, journals or
contacts
Map and publish
only those fields or metadata that
you require
Real-time monitoring
and automatic publishing
of incoming
emails/new items of an Outlook
folder, to a SharePoint list
Unicode
Support
Special
Outlook views for organizing
your published Outlook items
Special
MSI installer available for
enterprise wide deployment (upon
request)
Support for
Office 2010 and Office 365
1
Outlook 2003, Outlook 2007, Outlook
2010 (32 bit) 2
WSS 2, WSS 3, MOSS,
SharePoint® Foundation 2010, SharePoint®
Server 2010
(Also supports SharePoint hosted in Clouds such as
Microsoft SharePoint Online part of
Office 365 etc.)
License is valid
life-time. However, technical assistance and
free upgrades are bound to the validity of the Support and Maintenance
Contract
Free license for Academic
Institutions (Schools, Colleges and Universities) -
Learn More... Free license for Microsoft MVPs -
Learn More... 50% discount for non-profit, non-academic organizations (e.g.,
Charitable trusts,
hospitals,).
Learn More...
Purpose of this add-on
With the growing amount of emails and enforced
limits on mailbox sizes, today's organization needs
an environment to effectively manage these
information assets and apply the appropriate retention policies for emails containing company
records. SharePoint is the ideal platform to
facilitate this requirement, and no wonder, many organizations are
adopting it to manage and share documents
from a central location. Be it, emails,
appointments, tasks or contacts, SharePoint
facilitates storage, retrieval, search and
collaboration on documents enterprise
wide.
But the process of capturing and publishing of these
contents from personal Inboxes and public folders
has become a core issue for most organizations. As
of now, SharePoint integration in Microsoft Outlook
is limited to bringing the content of a SharePoint
list offline in Outlook, and syncing any changes
made to those items made in Outlook back to the
particular SharePoint list. There is no direct
provision or support for exporting or syncing your
existing personal Outlook items such as emails,
appointments or tasks to a SharePoint list. And even
if you find a way (for example, with scripts or third
party applications), you will often find that it
does not support or does not recognize most of the
Outlook metadata (or fields), including custom
fields. This inability to conveniently place
data such as emails, appointments, tasks and
contacts from Microsoft Outlook to SharePoint, is an
issue being faced by many users today.
Team Publisher overcomes this
limitation by allowing the administrator to specify
any number of SharePoint lists where the
published items from Outlook will be stored,
followed by mapping Outlook fields to SharePoint
fields. A mapping is nothing but an association
between an Outlook field (e.g., subject of the
mail item) to a specific SharePoint list field (e.g.,
Title). Administrator can then deploy the configuration and
mapping settings to the entire organization, allowing workgroup users to easily file and publish emails,
attachments, appointments, tasks or contacts to the
administrator's specified SharePoint list and
fields. Streamlining
these processes for all users of the organization, brings about a bridging solution
for content publishing and management from Microsoft
Outlook to SharePoint.
Benefits for
your organization
Team Publisher for Outlook and SharePoint can be
adapted and used for variety of content management
purposes in SharePoint, such as:
Filing trouble tickets to
an issue tracking SharePoint list from
Outlook emails.
Submitting personal
timesheets from Outlook calendar on work
done, to a SharePoint calendar list.
Submitting meetings and schedules from Outlook calendar to a SharePoint Calendar list
Publishing attachments
and emails (as .msg) on document libraries
Email retention and
archival purpose in SharePoint
To publish to SharePoint, you can select one
or more Outlook items and click one of the
administrator specified SharePoint list.
The published Outlook item is tagged with
information on the published SharePoint item.
This is how the
published SharePoint item #158 looks like in your SharePoint site (mapped to
the 'Mails' list)
It’s here! Office 365 support on our products!
By now, most of you might be aware of latest cloud based
Office collaboration and services from Microsoft – Office 365. The offering
consists of Office Professional Plus, Exchange Online, SharePoint
Online and Lync Online....(19th Nov'11)
Microsoft and the Office logo are
trademarks or registered trademarks of Microsoft Corporation in the
United States and/or other countries.
