An add-in for Microsoft®
Outlook® that makes it very easy and effortless to publish your mails, appointments, tasks or contacts
from Outlook to Microsoft® Sharepoint® either manually or on
the fly through automation.
Data Publisher
enables you to bring Outlook contents to SharePoint
seamlessly. It is just a click way to publish mails, appointments, tasks, journals or
contacts from Outlook
and share with other
users in SharePoint. To be even more productive, it
can monitor mail
folders for incoming mails, and synchronize and
publish to a SharePoint list automatically as the
mails arrive.
Note: You can also refer to the video demonstration hosted on our site
here
Highlights:
Seamless integration with Microsoft Outlook1
and SharePoint2
Support publishing of pre-defined Outlook
fields,custom
fields defined for that folder,
as well as notes (Plain or HTML
Body).
Define and map
as many SharePoint lists common to all
Outlook folders, or specific to each
Outlook folder.
Choose any customized form
defined for that Outlook folder
Supports POP, IMAP, Exchange
mailbox and Public folders
Publish the
whole contents of the
Outlook folder to a SharePoint list
in a single click
Publish all kind of Outlook items –
mails, posts, appointments,
tasks, journals or contacts
Map and publish
only those fields or metadata that
you require
Real-time monitoringand automatic publishingof incoming
emails/new items of an Outlook
folder, to a SharePoint list
Unicode
Support
Special Outlook views for organizing
your published Outlook items
Support for
Office 2010 and Office
365
1
Outlook 2003, Outlook 2007, Outlook
2010 (32 bit) 2
WSS 2, WSS 3, MOSS,
SharePoint® Foundation 2010, SharePoint®
Server 2010
(Also supports SharePoint hosted in Clouds such as
Microsoft SharePoint Online part of
Office 365 etc.)
License is valid
life-time. However, technical assistance and
free upgrades are bound to the validity of the Support and Maintenance
Contract
Free license for Academic
Institutions (Schools, Colleges and Universities) -
Learn More... Free license for Microsoft MVPs -
Learn More... 50% discount for non-profit, non-academic organizations (e.g.,
Charitable trusts,
hospitals,).
Learn More...
Purpose of this add-on
With the growing amount of emails and enforced
limits on mailbox sizes, today's organization needs
an environment to effectively manage these
information assets and apply the appropriate retention policies for emails containing company
records. SharePoint is the ideal platform to
facilitate this requirement, and no wonder, many organizations are
adopting it to manage and share documents
from a central location. Be it, emails,
appointments, tasks or contacts, SharePoint
facilitates storage, retrieval, search and
collaboration on documents enterprise
wide.
But the process of capturing and publishing of these
contents from personal Inboxes and public folders
has become a core issue for most organizations. As
of now, SharePoint integration in Microsoft Outlook
is limited to bringing the content of a SharePoint
list offline in Outlook, and syncing any changes
made to those items made in Outlook back to the
particular SharePoint list. There is no direct
provision or support for exporting or syncing your
existing personal Outlook items such as emails,
appointments or tasks to a SharePoint list. And even
if you find a way (for example, with scripts or third
party applications), you will often find that it
does not support or does not recognize most of the
Outlook metadata (or fields), including custom
fields. This inability to conveniently place
data such as emails, appointments, tasks and
contacts from Microsoft Outlook to SharePoint, is an
issue being faced by many users today.
How does it work?
Data Publisher overcomes this limitation by allowing
user to map Outlook fields, including those defined
by users to SharePoint list fields. With this
arrangement, you can easily file and publish emails,
attachments, appointments, tasks or contacts to
SharePoint, without worrying for loss of metadata.
The first step is to choose a
SharePoint list, which will be used to store the
published items from Outlook. You can define
multiple SharePoint lists for each Outlook
folder, or you can define common SharePoint
lists that can be used for publication from any
Outlook folder. Either ways, you have complete
control over which data goes to the SharePoint
list from Outlook.
Through the mapping tool, you can easily choose
which fields from the Outlook items are to be
published to the SharePoint list, and map fields
between Outlook and the SharePoint list. Besides
the standard inbuilt fields of the Outlook item
type, you can also include any number of user
defined fields. This mapping feature also allows
you to dynamically create new field of the
relevant data type in the SharePoint list, so
that you can associate it with an Outlook field.
The second step is to select the
particular Outlook items, and publish to one of
the configured SharePoint list. When you do
this, relevant metadata will be extracted from
each of the selected Outlook items, based on the
fields mapping settings and exported to the
SharePoint list of your choosing.
Once an Outlook item is successfully published,
it will be tagged as being published internally
in Outlook and will get an embedded hyper-link
in the body field containing the ID of the
published item of the SharePoint (eg. SharePoint
URL #60). Clicking this would open the
particular SharePoint item in your default web
browser. At any point, you can change the data
in this particular Outlook item and re-publish
it again to update the corresponding SharePoint
item seamlessly.
If you open the published SharePoint item in
your web browser, you will see that the
SharePoint fields are populated with the
metadata information extracted from the
corresponding Outlook item. You will also notice
that attachments, the formatting and style of
the body field, the inline images and
links are
also retained in the SharePoint copy of the
item.
Data Publisher supports
real-time monitoring of any number of Outlook
folders, to automatically publish incoming
mails or newly added appointments, tasks or
contact items to a SharePoint list of your
choosing, without requiring your intervention.
Such automation comes very handy and useful, in
maintaining a parallel copy or backup of your
current Outlook items in SharePoint.
This spares you from having to
do that laborious work of copying and pasting
the data from Outlook to SharePoint manually.
Designed for
workgroup users to
publish their mails,
appointments, tasks or contacts from Outlook to administrator
chosen and configured SharePoint lists.
It’s here! Office 365 support on our products!
By now, most of you might be aware of latest cloud based
Office collaboration and services from Microsoft – Office 365. The offering
consists of Office Professional Plus, Exchange Online, SharePoint
Online and Lync Online....(19th Nov'11)
